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DocuWare 4.6 Technical Features and Requirements:
Capturing
Documents
TIFFMAKER
Editing
Documents
Organizing
Documents in Baskets
Displaying
Documents
Storing
Documents
File Cabinet
and System Administration
Copyright
Protection/ Document Authenticity
Security
System
Requirements
Requirements
for Full-Text Indexing
Capturing Documents
- Scans paper documents from business card
size to E-size drawings in b&w or color
- Standard format of image files: TIFF JPEG
- Memory requirement per scanned letter format
approx. 50 KB (b&w)
- Add-on for MS Office for the direct storage
of Word. Excel and PowerPoint documents
- Import documents by "dragging &
dropping" from applications like Explorer
- Import any PC files with automatic or manual
assignment of viewing and application program
- Monitor file folders for automatic import
of files stored there
- Automatic filing of e-mail | Top
TIFFMAKER
- Windows printer driver for automatic conversion
of documents from Windows applications into Docuware TIFF
files or color JPEG files
- Can be used in conjunction with existing
printer drivers, enabling automatic filing during normai
printing or faxing
- Optional layering of scanned letterhead,
invoice forms, etc.
- Direct storage in Docuware file cabinets
- Automatic extraction of index criteria
from the document | Top
Editing Documents
- Mark and annotate scanned documents with
overlaid lines. arrows, circles and squares
- Text marker function with choice of colors
for translucent or masking highlights
- Notes and text can be positioned anywhere
font. font size and color can be selected
- Customizable stamps (9 personal stamps
and 9 network stamps are availible per user). such as
a scanned signature, additionally with date and user ID
- Five overlay levels can be defined (each
may be activated and deactivated separately)
- Printing overlays is optional
- Scanned documents always remain "genuine,"
i e., unaltered, tamper-free
- Annotations can be merged with the
document
- Voice annotations can be attached
- Version management check-out button,1
with document lockout in life cabinet
- Direct editing of documents in a
file cabinet | Top
Organizing Documents
in Baskets
- Electronic in-baskets temporarily
hold scanned or imported documents
- Presort documents by moving and copying
with drag & drop
- Staple to create multiple page documents
- Display documents as lists or thumbnails
- Choice of basket color
- Auto-Rotate: correct alignment of
upside-down documents | Top
Displaying Documents
- Optimized display of scanned black
and white documents with"scale-to-gray"
- Extremely fast scrolling With keyboard
or mouse: 4 pages per Sec (b&w)
- Display computer-generated files
with either Docuware viewer or the original program
- Docuware viewer Supports BMP PCX,
JPEG, Excel, Word and others
- Three simultaneous display windows
for document comparison
- variable positioning of display window
- Print directly from display segments,
as wail as whole documents
- Copy marked segments into the Windows
clipboard as an image or text (with integrated OCR) and
paste into other applications
- Convert scanned documents into other
image formats, e.g. BMP | Top
Storing Documents
- Infinite number of file cabinets
per system
- Optional management of documents
by integrated client/server database. Which is based on
MS SQL or with eternal database with compatible ODBC Interface
(e.g. SQL-Server, Oracle, Sybase)
- Database types can be selected individually
for each file cabinet and combined as needed within Docuware
system
- Menu-guided transfer of file cabinets
from bard disk to CD-ROM or DVD With database and Docuware
CDREQUEST retrieval module
- Automatic indexing of e-mail with
the help of previously filed e-mail by setting up match-codes,
e.g. e-mail address
- Faxes sent directly out of Docuware
through common Windows fax programs | Top
File Cabinet and
System Administration
- File cabinets stored on hard disk,
CD, DVD, WORM, MO, Jukebox
- Copy between file cabinets
- Password protection
- hierarchical storage management automatic
migration of older documents from hard disk to optical
memory (batch process with schedule)
- Convenient user and group administration
synchronizing between NT/2000 users and user groups and
those using Docuware
- General file cabinet access rights
can be assigned by user and group
- Document level security rights depend
on the database field content Selected users are refused
access to document if database field does or does not
contain certain entry
- Functionality can be customized for
user groups, based on whether they need to scan, store,
retrieve, print, e-mail. Etc.
- File cabinet accesses are logged,
e.g. to record accesses for cost accounting in text or
dBASE files | Top
Copyright Protection/
Document Authenticity
- Scanned documents are marked in the
database as "copyright protected"
- Prevents simultaneous access to copyright-protected
documents
- Restricted printing of copyright-protected
documents to single pages | Top
Security
- Double data: Additional storage of
database entries directly With document files
- Automatic recovery of defective database
by using data in document files
- Filed documents are safeguarded against
tampering by encrypted check sum
- Added security in conjunction with
commonly used backup tools | Top
System Requirements
- Network workstation min. PC Pentium
with 32MB RAM for Windows 98. Millennium, 64 MB for Windows
NT, 2000 or 128 MB for Windows XP
- Network Server for program files
and documents: Novell, Windows NT/2000, Linux
- Database Server: Requirements depend
on the number of Docuware users and the amount of data
and documents min requirements for the integrated Microsoft
SQL Server are Pentium 200 Mhz, 256 MB RAM, min. 10 GB
hard disk, Windows NT Server plus Service Pack 5+ or Windows
2000 Server, MS Internet. Explorer 5.0+
- Memory requirement for program files:
approx. 95 MB (approx 100 MB for installation of add-on
modules) on the network server and approx. 5 MB locally.
When installing With local copy approx. 65 MB are needed
locally (approx. 70 MB for installing add-on modules).
Single client workstations need 75 MB
- Memory requirements for documents:
approx. 50 KB per b&w lettersize page. Accordingly,
storage space has to be scheduled for file cabinets on
the server as well as for baskets and the local workstation
| Top
Requirements for
Full-Text Indexing
- Only for file cabinets housed on
the MS SQL Server integrated in Docuware
- The index service requires a Windows
NT/ 2000/XP workstation or server computer
- Additional necessary memory on a
server 128 MB RAM
- Recommended processor: min. 400 MHz,
Pentium 3
- Additional hard disk capacity on
the database server varies based on document type and
size, per average letter-size page approx. 5 KB
- If the index service does not run
on the database server, an additional SQL license is required
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